ACCOUNTING AND FINANCIAL SERVICES:

Updating accounting records i.e. general ledger and debtors system

Issuing of monthly levy accounts

Updating and reconciliation of bank account (cheque and fixed deposit)

Payment of accounts in accordance with Trustees

Payment of wages, and relevant employee levies and benefits

Timeous collection of levies, and other incomes

Organize and see to the annual audit

Periodical composition of management reports

Managing and handling of funds on fixed investment

Preparation of annual budget and levy schedule



INSURANCE:

Negotiation of favourable premiums

Organizing of insurance coverage

Supporting Trustees in determining of insurable values

Succession of insurance claims through appointed broker



REPAIRS AND MAINTENAINCE:

Negotiating with independent contractors in co-operation with Trustees

The Trustees will be co-operative with the collection and presentation of the quotations



ADMINISTRATIVE AND SECRETARIAL FUNCTIONS:

Assisting the Trustees with the compliance of the registered Rules

Interaction with the legal representative concerning collection of outstanding amounts

Handling of telephonic queries and written correspondence

Supplying Levy Clearance Certificates for transfer of ownership

Organizing Annual General Meetings

Attendance of Annual General Meetings, recording and issuing of relevant Minutes

Organizing Trustee Meetings, recording and issuing of Minutes (if necessary)

Advise Trustees regarding General and Special Meetings, quorums, proxies and right to vote

Administer, control and supervision of all employees
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