Services - HJ Management Services

ACCOUNTING &
FINANCIAL SERVICES

We believe that accounting and financial services are the backbone of any scheme. We provide exceptional accounting and financial services for bodies corporate and home owners associations.

Updating accounting records i.e. general ledger and debtors system / Issuing of monthly levy accounts / Updating and reconciliation of bank account (cheque and fixed deposit) / Payment of accounts / Payment of wages, and relevant employee levies and benefits / Timeous collection of levies, and other incomes / Organize and see to the annual audit / Periodical composition of management reports / Managing and handling of funds on fixed investment / Preparation of annual budget and levy schedule

INSURANCE

We facilitate all aspects of insurance values and claims.

Negotiation of favourable premiums / Organizing of insurance coverage / Supporting Trustees in determining of insurable values / Succession of insurance claims through appointed broker.

REPAIRS &
MAINTENANCE

We are able to supply competent and reliable independent service providers to tend ongoing maintenance requirements.

Negotiating with independent contractors in co-operation with Trustees / The Trustees will be co-operative with the collection and presentation of the quotations.

ADMINISTRATIVE &
SECRETARIAL

With more than 120 years of collective administrative experience we offer extensive administrative and secretarial services.

Assisting the Trustees with the compliance of the registered Rules / Interaction with the legal representative concerning collection of outstanding amounts / Handling of telephonic queries and written correspondence / Supplying Levy Clearance Certificates for transfer of ownership / Organizing Annual General Meetings / Attendance of Annual General Meetings, recording and issuing of relevant Minutes / Organizing Trustee Meetings, recording and issuing of Minutes (if necessary) / Advise Trustees regarding General and Special Meetings, quorums, proxies and right to vote / Administer, control and supervision of all employees.